Securing your data in Office 365 can be a challenging task. The problem is that using user names and passwords as the basis of our authentication protocols is not a very successful way to run our technology.
One of the major failings of the username and password system is that it does not include any awareness of the situation in which a user is attempting to authenticate. A user may be trying to authenticate from a new location or may be attempting to authenticate to access an unusual set of data. There are a lot of situations where it may be prudent for the authentication process to be more or less involved.
As more and more organizations move to a cloud based IT infrastructure, security is becoming more of a concern. By definition, cloud-based IT resources are available to be accessed from anywhere on multiple device types. While this convenience is valuable, it can also be dangerous.